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STCC Financial Aid - Federal College Work-Study

• What is Federal College Work-Study? Federal College work-study is a part-time job for students who demonstrate financial need.
• Who is eligible to participate? In order to be considered for work-study you must have filed a FAFSA (Free Application for Federal Student Aid) and have been approved to receive financial aid.
• What are the benefits of Federal College Work-Study? Work-study students are directly compensated for hours worked and can use that income to help cover living expenses and/or pay for college costs.  As a work-study student, you develop skills and references necessary for future employment and can list that experience on your resume.  Every attempt is made to place students in a job related to their course of study.
• How do work-study jobs differ from other jobs?
  • Scheduling flexibility allows most work-study students to work around their class schedule, leaving time for study in the evening and on weekends.
  • Community Service: A percentage of the Federal work-study budget is used to fund community service jobs.  The goal of the community service activity is to instill in the student a sense of social responsibility and commitment to the community.  If you are interested in a community service position, inquire at the Financial Aid Office.
  • College Credit: Students may be able to earn college credit for skills learned in a work study position.  To find out if you qualify complete an application in the Cooperative Education Office.
  • Limits on Working Hours: The number of hours a student can work depends on their award and rate of pay.  Most students are able to work 10-12 hours per week during the semester.  Students can work during school breaks when classes are not in session provided they have enough funds available.  It is the student’s responsibility to keep track of the number of hours worked and the amount of remaining funds.  If you are unsure contact the Financial Aid Office for details.
  • Rate of Pay: The rate of pay is generally $8 per hour.  Students with more experience may make up to $8.25 per hour.  You must attach a resume to your contract or a list of previous work experience if you feel you qualify for the higher rate.  Students placed in a community service position may receive a higher rate of pay.
• How are work-study jobs the same as other jobs? As a work-study student you are subject to the same rules and regulations as in any employer/employee relationship, and you must conduct yourself in a professional manner.  If your supervisor does not feel you are adequately performing in your position, you can be terminated.

If at any time you need to make a change in your schedule or are unable to report for work, you must let your supervisor know.

If you have a problem you should try to resolve it with your supervisor.  However, if an acceptable solution cannot be reached, the Financial Aid Office should be notified.

• How do I get paid? Time Sheets are available in the Financial Aid Office.  In order to be paid your time sheet must include:
  • Dates worked
  • Hours worked (you must indicate a ½ hour break if working more than six (6) consecutive hours)
  • Student’s signature and social security number
  • A signature from the supervisor who signed your original contract.  Other signatures will not be accepted.  The work study supervisor is responsible for checking the time sheets for accuracy and initialing each day worked
  • Students are not paid for holidays, jury duty, lunch, overtime, vacation or sick days.  Any student who reports fraudulent hours will be terminated from the college work-study program.
• Once I am awarded work-study, how do I get started? All students must be United States citizens or be legally allowed to work in this country.  You must complete an I-9 form (which can be obtained at http://www.formi9.com/i-9.pdf and provide the Financial Aid Office with a picture I.D. (driver’s license), and a copy of your social security card or birth certificate.  If you are a legal alien you must also submit a copy of your alien registration card.
  • Contract: Students must complete their contract with their supervisor.  The contract must include a specific job description.
  • W4 Forms: College work-study must be reported as taxable income when filing your federal and state taxes.  A W4 form determines how much tax is taken from your paychecks.  If you claim “exempt” it means that no taxes are withheld.  You can claim “exempt” only if you owed no taxes last year (2007) expect to owe no taxes this year (2008) and another person cannot claim you as a dependent.  You may obtain a W4 at http://www.irs.gov/pub/irs-pdf/fw4.pdf.  If you have any questions, please call the IRS at 1-800-829-1040.
• Where do I submit my timesheets? The top two copies of your time sheet, which are (white and yellow), go to the Financial Aid Office.  The (pink) copy is for your supervisor and the bottom copy (goldenrod) is yours-use it to keep track of the hours you have worked.
• When do I submit my timesheets? The first two copies are submitted to the Financial Aid Office every other Friday.  You must have completed all of your hours for the week before submitting your time sheet.  The Financial Aid Office closes at 4:00 p.m. on Friday.  If you are unable to submit your time sheet by that time bring it in the following Monday before noon.  Failure to turn in your time sheet on time will result in a delay of your paycheck.
• Where do I pick up my paycheck? Paychecks can be picked up in the Cashier’s Office two weeks after the time sheet has been submitted.
• What else do I need to know? Your supervisor completes a work-study student performance evaluation each semester.  You may see your evaluation, which is kept on file at Financial Aid.
• For questions concerning your work-study position, contact Financial Aid at 755-4214.

2009 Fall College Work Study Pay Schedule

Timesheets not submitted by the Date Due will not be paid until the following Date Paid.

2010 Spring College Work Study Pay Schedule

Timesheets not submitted by the Date Due will not be paid until the following Date Paid.