STCC Financial Aid - Federal College Work-Study
- What is Federal College Work-Study? Federal College work-study is a part-time job for students who demonstrate financial need.
- Who is eligible to participate? In order to be considered for work-study you must have filed a FAFSA (Free Application for Federal Student Aid) and have been approved to receive financial aid.
- What are the benefits of Federal College Work-Study? Work-study students are directly compensated for hours worked and can use that income to help cover living expenses and/or pay for college costs. As a work-study student, you develop skills and references necessary for future employment and can list that experience on your resume. Every attempt is made to place students in a job related to their course of study.
- How do work-study jobs differ from other jobs?
- Scheduling flexibility allows most work-study students to work around their class schedule, leaving time for study in the evening and on weekends.
- Community Service: A percentage of the Federal work-study budget is used to fund community service jobs. The goal of the community service activity is to instill in the student a sense of social responsibility and commitment to the community. If you are interested in a community service position, inquire at the Financial Aid Office.
- Limits on Working Hours: The number of hours a student can work depends on their award and rate of pay. Most students are able to work 10 hours per week during the semester. Students can work during school breaks when classes are not in session provided they have enough funds available. It is the student's responsibility to keep track of the number of hours worked and the amount of remaining funds. If you are unsure contact the Financial Aid Office for details. Part of the supervisor's responsibility is to make sure hours worked are properly documented and that each student's work if being properly supervised.
- Rate of Pay: As of January 1, 2016 the rate of pay is $10.00 per hour. Students placed in a community service position may receive a higher rate of pay.
- How are work-study jobs the same as other jobs? As a work-study student you are subject to the same rules and regulations as in any employer/employee relationship, and you must conduct yourself in a professional manner. If your supervisor does not feel you are adequately performing in your position, you can be terminated.
If at any time you need to make a change in your schedule or are unable to report for work, you must let your supervisor know.
If you have a problem you should try to resolve it with your supervisor. However, if an acceptable solution cannot be reached, the Financial Aid Office should be notified.
- How do I get paid? Time Sheets are available
in the Financial Aid Office. In order to be paid your time
sheet must include:
- Dates worked
- Hours worked (you must indicate a half hour break if working more than six (6) consecutive hours)
- Student's signature and student ID number
- A signature from the supervisor who signed your original contract. Other signatures will not be accepted. The work study supervisor is responsible for checking the time sheets for accuracy and initialing each day worked
- Students are not paid for holidays, jury duty, lunch, overtime, vacation or sick days. Any student who reports fraudulent hours will be terminated from the college work-study program.
- Once I am awarded work-study, how do I get started?
All students must be United States citizens or be legally allowed
to work in this country. You must complete an I-9 form
and provide the Financial Aid Office with a picture I.D. (driver's
license), and a copy of your social security card or birth certificate.
If you are a legal alien you must also submit a copy of your alien
- Contract: Students must complete their contract with their supervisor. The contract must include a specific job description.
- W4 Forms: College work-study must be reported as taxable income when filing your federal and state taxes. A W4 form determines how much tax is taken from your paychecks. If you claim "exempt" it means that no taxes are withheld. You can claim "exempt" only if you owed no taxes last year (2014) expect to owe no taxes this year (2016) and another person cannot claim you as a dependent. If you have any questions, please call the IRS at 1-800-829-1040.
- Where do I submit my timesheets? The white copy is submitted to the Financial Aid Office and the yellow copy is kept for your records to keep track of your hours worked.
- When do I submit my timesheets? The white copy is submitted to the Financial Aid Office every other Friday. You must have completed all of your hours for the week before submitting your time sheet. The Financial Aid Office closes at 4:00 p.m. on Friday. If you are unable to submit your time sheet by that time bring it in the following Monday. Failure to turn in your time sheet on time will result in a delay of your paycheck.
- Where do I pick up my paycheck? Paychecks can be picked up in the Student Accounts Office two weeks after the time sheet has been submitted.
- What else do I need to know? Your supervisor completes a work-study student performance evaluation each semester. You may see your evaluation, which is kept on file at Financial Aid.
- For questions concerning your work-study position, contact Financial Aid at 755-4214.
- Federal Work-Study Student Employee Conduct
- Dress in an appropriate manner. Many students may not have the means to wear professional office clothes, but slacks and a nice shirt are appropriate.
- Keep your personal life personal. Do not discuss your personal life, especially if someone is waiting for assistance. Although your workplace may be open for student use, do not invite your friends to stop by for a chat. If they are using the services of the office where you are working, be polite but professional.
- No personal phone calls may be made from the workplace without the permission of your supervisor.
- Office equipment is not for personal use such as e-mail, writing papers, internet searches, copying, etc.
- Eating and drinking on the job should take place during your break.
- Consider all information confidential. Disclosure of confidential information to sources outside of the office will be cause for dismissal.
- Remember that this is a job. Performance is expected. Performance will be evaluated. Your supervisor and co-workers may someday be a source of letters of reference. Remember that poor performance will result in termination.
- Your regular attendance is very important for the smooth operation of the day-to-day functions of your workplace. It is also a reflection on how well you will perform in future jobs and will be a consideration on both your evaluation and future letters of reference. Take it seriously.