STCC Student Accounts Office - Frequently Asked Questions

What is a convenience fee?

A convenience fee is a charge that is assessed for the ability and ease of using particular payment method.

Why am I being charged a convenience fee?

In order to keep costs as low as possible and continue to offer credit card payments as an option to students, STCC is charging a convenience fee.

What is the cost to attend Springfield Technical Community College?

Please see our Tuition & Fees Information page. Students may be eligible for Federal Aid, State Grants, scholarships, and loans. For further information please contact our Financial Aid Office at finaid@stcc.edu or (413) 755-4214.

Will STCC send me a bill?

The Student Accounts Office has transitioned to a paperless billing system.  Paper invoices are not mailed.  All students are expected to view their bill online via WebAdvisor.  An email will be sent to student's STCC e-mail accounts on a monthly basis, as a reminder to view their bill on Web Advisor. Go to Billing Information for more information.

Are students billed by semester?

Yes, students are billed by semester, i.e. fall, spring, and summer.  Payment due dates can be found on the Payment Deadlines page.

Does Springfield Technical Community College offer a monthly payment plan?

A monthly payment plan is available for the fall and spring semesters; please refer to the Payment Options section for additional information.  Monthly payment plans are not available for the summer sessions.

Where and how can I pay my bill and what methods of payment do you accept?

Detailed information about bill payment can be found on the Payment Options page.

What age must one be to be considered a senior citizen? What discount would one receive?

A student must be 60 or older to be considered a senior citizen. Also, the student must be in a degree granting program and not in default of any student loans. A senior citizen taking day classes would receive a 100% waiver of tuition and fees. A senior citizen taking evening/distance learning or summer classes would receive a 100% waiver of tuition only. Senior citizen waivers must be filled out every semester.

If I moved whom should I notify of my address change?

You need to notify the Registrar's Office in writing, via email at registrar@stcc.edu or in person.

What is the Family Educational Rights and Privacy Act (FERPA)?

In accordance with the provisions of the Family Educational Rights and Privacy Act (FERPA) (Section 438 of the General Education Provision Act, 20 USC 1232G), commonly referred to as the "Buckley Amendment," Springfield Technical Community College has adopted the regulations below to protect the privacy rights of its students. Revisions and clarifications will be published as experience with the law and the institution's policy warrants.

A student's bill can only be discussed with students only. Parents are welcome to come to Springfield Technical Community College with their son/daughter to discuss his/her bill.

Students may also fill out a Release of Information form with the Registrar s Office. This will give the student the option to allow STCC to speak with anyone the student authorizes. For further information, Please contact the Registrar s Office at registrar@stcc.edu of (413) 755-4321.

I received my bill but my company will be paying for my educational expenses. What do I need to do?

You need to bring in a letter from your employer with the following information on it: Student's name, SS#, semester company will be paying for, and specific dollar amount if applicable. Letters must be on company letterhead and not include any restrictions, i.e. that the company will only pay if the student receives a C or better.

I applied for Financial Aid, but have not been awarded. What do I need to do?

If you have not received a Financial Aid Award letter, you need to contact the Financial Aid Office at finaid@stcc.edu, (413) 755-4214 or you may go in person to inquire about your financial aid package.

I have withdrawn from/dropped classes. What refund do I qualify for?

Information regarding refunds can be found on our Refund Policy page.

I paid for my classes in full but withdrew in time to receive a full/partial refund. When will I be refunded?

Refunds will be mailed each semester approximately 6 weeks after the first day of classes.

What is a Bookstore Authorization?

A bookstore authorization is a voucher allowing you to purchase books and supplies at the STCC Bookstore against your financial aid award. The voucher amount is uploaded to your RamCard.

The Financial Aid Office will mail a voucher notice to you before the start of each semester if you:

  • Are awarded financial aid or have a complete financial aid file
  • Received notification of your award (Financial Aid Award Letter from the STCC Financial Aid Office)
  • Enrolled for at least 6 credits
  • Have at least fifty $50.00 remaining after financial aid is applied to your tuition and fees
  • And if awarded a Student Loan; signed the Promissory Note

I do not need the student health insurance being offered. What should I do?

If a student has comparable coverage and wishes to waive participation in the Massachusetts Community College insurance plan, the student must complete a waiver form showing comparable coverage.  Please note that Health Safety Net, Commonwealth Care and coverage from carriers outside of the United States are not considered comparable coverage.  For further information on the student health insurance you can go to web page www.state.ma.us/dhcfp.

If you wish to waive your health insurance charge please:

  1.  Log onto WebAdvisor
  2.  Click on the STUDENTS tab
  3.  Under FINANCIAL INFORMAITON, click on HEALTH INSURANCE WAIVER
  4.  Create an account with Gallagher Koster
  5.  Complete the Waiver Form (See waiver form to determine eligibility)

For waiver details and deadlines go to Health Insurance Requirements.

What is the American Opportunity Credit (Hope Scholarship) & Lifetime 1098T tax credit?

Under the Federal Taxpayer Relief Act of 1997, taxpayers may be able to take advantage of The Hope Scholarship Tax Credit Program and/or The Lifetime Learning Credit Program on their Federal Income tax return. The program has been designed by Congress to offer tax credits for qualified tuition and fee payments. Additional information can be found on web page http://www.irs.gov/faqs/content/0,,id=200041,00.html or by calling 1-800-4FED-AID. The IRS also provides information in IRS Publication 970 - Tax Benefits for Higher Education and on the IRS information telephone line 1-800-829-1040.

Springfield Technical Community College is required by law to furnish every student, with billable credits, with a 1098T form by January 31 of each year.

Please note - Springfield Technical Community College cannot advise you on any tax matters. You will need to contact the Internal Revenue Service or your tax consultant.

1098T Tuition Statement

I have not received my 1098T form and need a copy. How can I get one?

You can view and print a copy of your 1098T on WebAdvisor.  Log into your Web Advisor account and choose the 1098T option located under the Financial Information Section.

I tried to register for classes but I have a Student Accounts Office hold on my account. What should I do?

You need to contact the Student Accounts Office at 413-755-4696 or studentaccounts@stcc.edu so we can review your account with you.

What will happen if I still have an outstanding balance at the end of the semester?

A hold will be placed on your account. No grades, transcripts, recommendations, degrees or other services will be provided to you with an outstanding obligation. Failure to pay will result in your account being turned over to an approved collection company and the Commonwealth Intercept Program, and you will be responsible for all collection costs and other fees incurred in the collection of the debt.

What do I need to bring to the V.A. office at STCC to start my benefits?

  • National Guard: In order to receive your benefits please bring your Notice of Basic Eligibility (NOBE), your Kicker Contract, if applicable, and your Tagma to receive your tuition and fee waiver.
  • Reserves: In order to receive your benefits please bring your Notice of Basic Eligibility (NOBE), your Kicker Contract, if applicable, along with the Member 4 copy of your DD214.
  • Chapter 1606,1607,30 and 33 apply for your GI Bill at http://gibill.va.gov/apply-for-benefits/application/. Please bring the Certificate of Eligibility from the VA or a copy of the VONAPP if you are using the GI Bill for the first time, along with the Member 4 copy of your DD214 (Discharge must be under honorable conditions) in order to receive benefits.
  • Dependents of 100% disabled veterans should apply for Chapter 35 benefits at http://gibill.va.gov/apply-for-benefits/application/ Please bring the Certificate of Eligibility from the VA or a copy of the VONAPP if using the GI Bill for the first time. Please have the veterans file or claim number.