STCC Financial Aid - Withdrawing and Refund Policies

Financial Aid Withdrawal Policy - The following policy regarding financial aid is based on federal regulations.  The amount of your financial aid award is based on attending the entire semester. If you stop attending all of your classes (officially or unofficially), a return of funds calculation will be processed based on your last date of attendance and your award eligibility may be adjusted. This may result in a bill owed to STCC.

If you withdraw from school, you must fill out a college withdrawal form available in the Registrar's Office.  Please indicate your last date of attendance on the form.  This is the date the financial aid refund calculation is based on.

STCC does not have an attendance policy. However, the institution monitors attendance based on mid-semester and final grades. If you are not passing any of your classes and your professors report a last date of attendance prior to the end of the fifth week, the financial aid office will assume you are no longer attending and process the calculation. If no last date of attendance is reported, we will contact your professor. If the last date of attendance cannot be determined, the return of funds calculation will be processed at 50%.  Whether the withdrawal is official or unofficial, once the institutional last day of attendance has been established, the refund calculation will be processed within 30 days from the time the date has been confirmed. Funds will be returned within 45 days of the confirmation of the last date of attendance.  The funds are returned in the following order: Unsubsidized Stafford loan, Subsidized Stafford loan, Direct PLUS loan, Pell, SEOG, and Iraq/Afghanistan Service Grant.

Students who withdraw from classes beyond the 60% point in the semester will have earned 100% of their financial aid.

If a student has not yet received the full amount of aid that they are eligible for at the time of withdrawal, they may be eligible for a post-withdrawal disbursement.  If this disbursement includes a loan, the student will be notified that written permission for the loan disbursement is required from the student.

After the refund calculation is processed, the student will receive notification of their new revised award amounts.  It is the student's responsibility to pay any outstanding debt owed to the institution.  A hold will be placed on the student's account and they will not be allowed to register for classes until their outstanding bill is paid..   If a student's loan disbursement has been reduced, that portion will be returned to the Department of Education which will then reduce the student's overall indebtedness.

Example:  A student is registered for 9 credits during the spring semester.   His original award was a Federal Pell Grant for $2082.   He stopped attending classes 3/11/13, completing 25 out of 105 days in the semester.  He earned 23.80% of his Pell Grant adjusting his award to $495.51.  STCC returned $1586.49 to the Federal Government and the student now has an outstanding bill.  A letter is mailed to the student notifying him of the calculation and his revised award letter.

School Tuition Refund Policy

Tuition refunds are made only to those students who officially withdraw from the College.  In order to do this a student must complete a withdrawal form, which is available from the Registrar's Office.  The College will, thereupon, refund a portion of the student's tuition and fees according to the following schedule:

Fall and Spring refund policy:

  • Withdrawal during the 1st week of classes - 100% (tuition and fees)
  • Withdrawal during the 2nd week of classes - 75% (tuition, Gen. Ed fee and capital improvement fee only)
  • Withdrawal during the 3rd week of classes - 50% (tuition, Gen. Ed fee and capital improvement fee only)
  • Withdrawal after the 3rd week of classes - No refund
  • All refunds take approximately six (6) weeks to process.

Summer refund policy:

  • Withdrawal on or before the 1st day of classes - 100% (tuition and fees)
  • Withdrawal on the 2nd day of classes - 75% (tuition, Gen. Ed fee and capital improvement fee only)
  • Withdrawal on the 3rd day classes - 50% (tuition, Gen. Ed fee and capital improvement fee only)
  • Withdrawal after the 3rd day of classes - No refund
  • All refunds take approximately six (6) weeks to process.

For more information on refunds go to http://www.stcc.edu/studentaccounts/refunds.asp or contact Student Accounts at (413) 755-4696.