Accepting Vaccination Documentation - October 14, 2021

Dear students,

On September 20, STCC announced that students, faculty, and staff will be required to submit documentation of COVID 19 vaccination by January 2022. This vaccine requirement is aimed at ensuring the safest learning and working environment possible for all members of the STCC community. The following information and process applies to students.

Effective immediately, we will accept documentation of COVID 19 vaccination inoculation for students. As further information becomes available, including requests for accommodations, we will communicate those details as well. Please carefully review the important information below to ensure that you are able to access campus for class, library use, resources, and/or to transact business.

All students taking courses with an in-person component and/or students who intend to be on campus for any reason should take the following next steps to upload documentation of vaccination. Please note that if you have already submitted documentation of your vaccination, you do not need to do so again.

  • Take a photo or scan a copy of your vaccination card.
  • Open the STCC Student COVID-19 Upload form. A login window appears.
  • Log in with your STCC account username and password. A window appears with your name and email address automatically populated.
  • Click the Select Document Type drop-down box.
  • Select COVID19 Vaccine.
  • In the file upload section, click the Choose File button and attach a copy of the front of your card in FileUpload1, and a copy of the back of your card in FileUpload2.
  • Enter comments (optional).
  • Click the Next button.
  • Type your first and last name to certify that you read and understand the Disclosure/Consent and agree to electronically sign the form.
  • Click the Sign Electronically button to submit the form.

You will receive an email confirmation that your documentation has been received and is in process or has been rejected. Please note that this is not approval for your participation in courses with an in-person component and/or approval to be on campus. Your file will be reviewed and your document will either be accepted or rejected. Correspondence will be sent to your STCC email. If your document is rejected, more information will be shared about next steps. If you have questions regarding your upload, or would like to bring your documentation to campus, please contact the Health & Wellness Center at healthservices@stcc.edu.

All of us at STCC appreciate the collective effort taken by many to ensure campus remains a healthy, and safe learning and working environment. If you have any questions or concerns, please contact me at vpsa@stcc.edu.

Frequently Asked Questions

What will happen once I submit my documentation of COVID 19 vaccination?

When your document is submitted, you'll get a response on the screen and an option to download a pdf. See example below.

screenshot of Student COVID Form Success Message reading

When the Health & Wellness Center reviews and accepts the document, you will get an email telling you that the document has been reviewed. If your document is rejected, you will get an email with more information about what the Health & Wellness Center needs for you to do as a next step.

When do I need to be fully vaccinated?

January 10, 2022 is the deadline to submit documentation of vaccination. You must have had your first dose of the Johnson & Johnson vaccine, or your second dose of either the Pfizer or Moderna vaccine no later than January 10, 2022. You are fully vaccinated two weeks after your second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s vaccine. Following this timeline will ensure that you are fully vaccinated by the first day of classes on January 24, 2022. 

Is there a vaccine location near STCC?

Yes! Cataldo Ambulance Service, Inc. offers vaccine clinics at Tech Park, 1 Federal Street.

  • Tues./Wed./Fri./Sat. 8:00 am - 5:00 pm
  • Thursdays: 12:00 pm - 8:00 pm

Information about the clinics can be found online at:

https://vaxfinder.mass.gov/locations/springfield-springfield-technology-park/

What if I’m taking fully online courses and don’t plan to come to campus?

If you register for courses that are fully online and do not include any in-person component, and you do not plan to come on campus for any reason, you are not required to provide documentation of vaccination. Please note that student support services such as tutoring, the writing center, advising, etc. will be offered in an online/virtual capacity.

What if I’m taking classes that have an in-person component?

If you register for courses that have any in-person component, you are required to provide documentation of vaccination or an approved accommodation by January 10, 2022. When you register for spring semester courses, you will be permitted to register for any available course. Students who do not meet the deadline of January 10, 2022 to provide documentation of vaccination will be deregistered from their spring semester courses that have an in-person component. Please note that online courses with an in-person lab component will result in withdrawal from both components of the course.

What if I’m taking fully online classes but I want to come to campus?

If you plan to come on campus for any reason, you are required to provide documentation of vaccination by January 10, 2022.

I want to take on-campus classes and would like to request a vaccine accommodation. How do I do that?

As further information becomes available, including requests for accommodations, we will communicate those details. In the meantime, thank you for your patience!

Best,

Darcey Kemp
Vice President of Student Affairs