COVID-19 Vaccination Requirement for Employees

Employee COVID-19 Vaccine Policy of the Massachusetts Community College System

STCC employees will be required to submit documentation of COVID-19 vaccination by January 2022. This vaccine requirement is aimed at ensuring the safest learning and working environment possible for all members of the STCC community.

The employee vaccination policy applies to all full and part-time employees including faculty and staff, contract and/or hourly employees, interns, and volunteers regardless of whether work assignments are online or in-person as well as to those consultants, vendors, or business/governmental invitees that have a regular presence on campus and/or routinely interact with students and/or employees, as determined by the College.

The deadline for employees to submit documentation of vaccination is January 3, 2022. You can find a COVID-19 vaccination clinic near you with the Mass.gov Vaccine Finder.

We are now accepting documentation of COVID-19 vaccination inoculation for employees.

Please note that if you have already submitted documentation of your vaccination, you are required to RESUBMIT your documentation according to the process outlined below.

For additional information please see the Return to Campus Frequently Asked Questions page.

How to Submit Documentation

Online

  1. Take a photo or scan a copy of your vaccination card
  2. Open the STCC Employee COVID-19 Upload form. A window appears with your name and email address automatically populated.
  3. Click the Choose the type of document dropdown box and select Vaccination Report.
  4. Click the Choose File button and select your document.
  5. Enter comments (optional).
  6. Click the Next button.
  7. Type your first and last name to certify that you read and understand the Disclosure/Consent and agree to electronically sign the form.
  8. Click the Sign Electronically button to submit the form.

You will receive an email confirmation that your documentation has been received. Please note, that this is not approval of vaccination status. Your file will be reviewed and your document will either be accepted or rejected. Decisions will be sent to your STCC email. If your document is rejected, more information will be shared about next steps. If you have questions or require additional information regarding your upload, please contact the Human Resources/COVID Case Manager at covid19@stcc.edu.

In-person

Employees can present COVID-19 vaccination cards in-person Monday - Friday 9 a.m. to 4 p.m. to the Human Resources Office on the second floor of Garvey Hall (B16).

Reasonable Accommodations

Employees seeking an approved reasonable accommodation before the January 3, 2022 deadline should submit their reasonable accommodation request and provide necessary documentation as soon as possible and without delay in order to allow adequate time for the individualized interactive process to occur in compliance with this policy.

The Request for Reasonable Accommodations for employees is a two-step process. You should submit your reasonable accommodation request and provide necessary documentation before the January 3, 2022 deadline. The first step is to complete and submit required documentation. Carefully review the important information below to ensure that you are able to complete the process. If you have already received an approved request, you still need to follow the process below for the January 2022 deadline.

Step 1

  • Open the Form for Employees Requesting Reasonable Accommodations. A login window appears.
  • Log in with your STCC account username and password. A window appears with your name, date of birth, employee ID, and email address automatically populated.
  • Complete each section marked with a red asterisk (*)
  • Click the Next button.
  • Type your first and last name to certify that you read and understand the Disclosure/Consent and agree to electronically sign the form.
  • Click the Sign Electronically button to submit the form.

You will receive an email confirmation that your documentation has been received and is in process or has been rejected. Please note that this is not an approved request for accommodations. Your file will be reviewed and your document will either be accepted or rejected within 72-hours of submission. Correspondence will be sent to your STCC email. If your document is rejected, more information will be shared about next steps. If you have questions or require additional information regarding your upload, please contact Vannoch Sin, Interim Director of Human Resources at vsin@stcc.edu.

Step 2

The College will contact you to schedule a date and time for step 2. It is an interactive process to determine if you’re eligible for a reasonable accommodation. The individualized interactive process is estimated to take a minimum of ten (10) business days following the receipt of satisfactory documentation supporting your eligibility for reasonable accommodation.

Employees are encouraged to submit their documentation through the above links, however, employees may also drop off their forms at the HR Office, located in Garvey Hall, Bldg. 16.

For a fillable .pdf version, please download the Reasonable Accommodation Request form (PDF).